We are working with a client looking for a dedicated, experienced Admin/Bookkeeper to join their team!
Our client is a trusted leader in industrial coatings, commercial restoration, and specialty contracting, with more than three decades of proven success. Since 1989, the company has combined union craftsmanship, cutting-edge technology, and a family-oriented atmosphere to deliver superior project outcomes. From epoxy flooring and masonry restoration to industrial coatings and concrete repairs, they are known for their niche expertise and long-standing client relationships. Backed by competitive compensation, profit-sharing, and growth opportunities, our client is an ideal destination for professionals who want to join a respected, high-performance contractor with strong regional roots.
Job summary:
The Admin/Bookkeeper is responsible for the company's daily financial and administrative operations. This role demands strong organizational skills, attention to detail, and a thorough understanding of construction accounting and union payroll requirements. The ideal candidate will be self-sufficient, able to work in a fast-paced environment, and capable of managing multiple tasks efficiently.
Bookkeeping duties and responsibilities:
- Accounts Payable and Accounts Receivable: Manage the complete cycle of accounts payable and receivable, including processing invoices, tracking outstanding payments, and handling collections.
- Payroll Processing: Prepare and process bi-weekly payroll, including all payroll taxes, deductions, and union-specific withholdings.
- Union Reporting and Compliance: Complete and submit all required union reports, including dues and benefit remittances, and ensure the company remains compliant with all collective bargaining agreements.
- Job Costing: Meticulously track and allocate project costs for labor, materials, and equipment to ensure budgets and profitability are accurately monitored.
- Financial Reporting: Assist in preparing monthly financial statements, including balance sheets and income statements, and provide regular financial reports to management on job costs and overall company performance.
- Account Reconciliation: Perform regular bank, credit card, and loan reconciliations to maintain the integrity of financial records.
- Financial Record-Keeping: Maintain accurate financial records, including all contracts, invoices, and expense receipts, for tax purposes and audits.
- Contract Management: Track and manage contract-related financial documentation, such as change orders, lien releases, and payment applications.
Administrative duties and responsibilities:
- Office Support: Serve as the primary point of contact for the office by answering phones, managing correspondence, and greeting visitors.
- Document Control: Organize and maintain all project-related documents, including contracts, permits, safety documents, and compliance records.
- Subcontractor and Vendor Management: Maintain up-to-date vendor information, including W-9s and insurance certificates, and assist in managing vendor communications.
- HR Support: Assist with administrative human resources tasks, such as new hire onboarding paperwork and maintaining employee files.
- General Administration: Manage and order office supplies, handle mail, and perform data entry and filing.
- Permit Processing: Facilitate the processing and tracking of various permits and applications.
- Support for Management: Provide administrative support to management and project managers, which may include preparing reports and assisting with meeting coordination.
Skills and qualifications:
- Experience: A minimum of 3 to 5 years of full-charge bookkeeping or accounting experience, with specific experience in the construction industry.
- Prior experience with union payroll and reporting is a significant plus
- Software Proficiency: High proficiency in accounting software like QuickBooks, as well as Microsoft Office Suite, especially Excel.
- Knowledge: A strong understanding of accounting principles, financial reporting, and the specific nuances of union construction bookkeeping, such as job costing and certified payroll.
- Organizational Skills: Exceptional organizational abilities with a high level of accuracy and a keen attention to detail.
- Communication: Excellent written and verbal communication skills to interact professionally with union officials, vendors, subcontractors, and staff.
- Problem-Solving: The ability to identify and resolve financial discrepancies and administrative issues effectively.
- Multi-Tasking: The ability to prioritize and manage multiple administrative and financial tasks in a demanding, deadline-driven environment.
- Education: An associate degree in accounting, business, or a related field is often preferred, but extensive experience may suffice.
- Must be able to pass a back ground check and/or drug testing.
Benefits:
- PTO, Holidays
- Full medical, vision, and dental benefits
- Short-term and long-term care coverage
- 401(k) available after a waiting period
- 32-40 hours per week
- Family-oriented work culture
Interested? Please send your resume to hailey.riera@gogpac.com OR call/text Hailey at (201)713-2123
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
