Administrative Assistant to the Vice President
A local Commercial General Contractor is seeking a highly organized, detail-oriented Administrative Assistant to support their Vice President. This role requires a blend of administrative competencies and an understanding of the construction industry. The ideal candidate will be an excellent communicator, capable of managing multiple priorities in a fast-paced environment, and will play a critical role in the smooth operation of the executive team’s activities.
Benefits:
- Great Work Environment & Company Culture
- Competitive compensation
- Medical, Dental, Vision, and 401k Matching
- Stable Employment - Year Round
- Life Insurance
Responsibilities:
- Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Act as a liaison between the executive team and other staff, external partners, and stakeholders, ensuring effective communication and the timely flow of information.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executive team.
- Manage and organize project-specific information, ensuring easy access and retrieval by the executive team.
- Coordinate and prepare for executive meetings and presentations, including material preparation, agenda setting, and follow-up actions.
- Handle confidential information with discretion and integrity.
- Assist in the coordination of company events as needed.
- Contribute to the continuous improvement of administrative processes and procedures.
Required Skills and Abilities:
- Excellent verbal and written communication skills
- Highly autonomous, self-directed, organized and detail-oriented
- Strong math and spreadsheet capabilities
- Ability to maintain a calm and helpful attitude under times of stress
- Intuitive ability to anticipate needs
- Advanced computer skills
- Comfortable working in a construction environment
- Strong interpersonal and negotiation skills
- Able to interface and communicate with all levels of employees and management
- Professional demeanor
Experience:
- Minimum of 4+ years of experience as an Administrative Assistant reporting directly to senior management
- Advanced Microsoft Office skills, with an ability to learn other programs and software
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Strong math skills
Please apply directly, or confidentially contact Mark Jeffree at mark.jeffree@gogpac.com with any further questions.
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
