Project Coordinator / Office Coordinator Job Summary
We are seeking a highly organized and detail-oriented Project Coordinator / Office Coordinator to join our growing team. This individual will play a key role in supporting project management, purchasing, and operations by coordinating material procurement, maintaining accurate documentation, and ensuring projects stay on schedule.
This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and wants to be part of a company where their ideas and contributions truly make an impact. As a growing organization, you'll have the opportunity to help shape processes, build systems, and grow alongside the company.
Key Responsibilities
- Review customer contracts, scopes of work, and project drawings to verify material requirements.
- Coordinate with project managers, sales, engineering, and vendors to ensure project success.
- Prepare, issue, and track purchase orders for project materials and supplies.
- Verify vendor purchase orders accurately reflect customer specifications and project requirements.
- Monitor material orders, lead times, and delivery schedules.
- Communicate with vendors regarding pricing, product availability, and order status.
- Maintain organized purchasing records, project documentation, and vendor files.
- Assist in resolving material shortages, substitutions, and order discrepancies.
- Support project teams with administrative coordination and scheduling.
- Identify opportunities to improve purchasing, documentation, and operational processes.
- Provide general office and administrative support as needed.
Qualifications
- Previous experience in project coordination, office administration, purchasing, construction support, or a related field preferred.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook.
- Experience with ERP, purchasing, or project management software is a plus.
- Ability to read and interpret construction drawings is preferred but not required.
- Self-motivated, dependable, and eager to learn and grow.
Compensation & Benefits
- 💵 $60,000–$90,000 annual salary (DOE)
- 💰 Health insurance stipend currently provided
- 📈 401(k) plan coming soon
- 🏖️ Paid Time Off (PTO)
- 🚀 Opportunity to join a growing company at an exciting stage
- 🏗️ Help build and improve processes as the company continues to expand
- 🌱 Significant opportunities for career growth and advancement
- 🤝 Collaborative, team-oriented work environment where your ideas are valued
If you're looking for more than just a job and want the opportunity to grow with a company, influence how systems and processes are developed, and make a meaningful impact from day one, we'd love to hear from you.
Reach out to Mallory McQuistan at mallory.mcquistan@gogpac.com or 605-231-5513.
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
