Inventory and Parts Coordinator in Palo Alto

Job Description

Inventory and Parts Coordinator

The reputable client we are working with has been in business for over 25 years! With a fleet of over 50 brand new aircrafts, the best flight instruction, state-of the art training equipment, updated modern facilities and friendly staff, this tight-knit company urgently needs a talented Inventory Professional to join their team! 

About the Role
The Parts Coordinator is responsible for overseeing the procurement, inventory management, and distribution of aircraft parts and supplies. This role ensures that all maintenance activities are supported with the necessary parts and that inventory levels are accurately maintained. The Parts Coordinator will work closely with maintenance staff, vendors, and management to optimize the parts supply chain and ensure compliance with regulatory standards.

Key Responsibilities

• Maintain accurate stock levels for all parts and supplies.
• Conduct regular inventory audits to verify quantities and conditions.
• Organize and label parts storage areas to ensure accessibility and order.
• Source and purchase parts and supplies as needed.
• Negotiate with vendors to secure the best pricing and terms.
• Monitor lead times and track orders to ensure timely delivery.
• Ensure all parts are properly documented in the inventory management system (e.g., EBIS).
• Maintain records of part certifications, warranties, and purchase orders.
• Adhere to FAA and company standards for parts handling and storage.
• Communicate with mechanics and technicians to determine parts requirements.
• Expedite urgent orders to minimize aircraft downtime.
• Provide updates on parts availability and delivery schedules.
• Inspect incoming parts for accuracy and condition.
• Handle returns and replacements for defective or incorrect parts.
• Identify inefficiencies in parts management processes and propose solutions.
• Implement best practices for inventory control and procurement.

Required Qualifications

• High school diploma or equivalent (required); associate degree or higher (preferred).
• Minimum of 2 years of experience in parts coordination, inventory management, or a related field (Preferred)
• Experience in aviation or with aircraft maintenance operations is highly desirable.

Physical Requirements

• Ability to lift and move parts weighing up to 50 pounds.
• Capability to work in a hangar or parts storage environment.

Skills

• inventory management
• procurement
• documentation and compliance
• communication
• time-management
• organizational skills
• attention to detail
• experience with inventory management software
• proficiency in Microsoft Office Suite
• problem-solving
• quality control

They offer paid vacation & holidays, a flexible work schedule, excellent health care benefits, and a 401(K) retirement plan.
Pay is based on experience, and the position is on-site in Palo Alto, CA. 

Interested?

Call/Text Hailey at (201)713-2123
OR
Email hailey.riera@gogpac.com

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.