Job Description

Project Coordinator – Restoration

Location: Arizona (Phoenix Metro or surrounding areas) Employment Type: Full-Time

About the Role

We are seeking a highly organized and customer-focused Project Coordinator to support the execution of residential and commercial restoration projects. This role plays a critical part in ensuring projects run smoothly from intake to completion by coordinating schedules, managing documentation, and maintaining clear communication between clients, crews, and insurance partners.

This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to grow within the restoration or construction industry.

Key Responsibilities

Project Coordination

• Support Project Managers in planning, scheduling, and executing restoration projects
• Track job progress, milestones, and timelines to ensure on-time completion
• Coordinate crews, subcontractors, vendors, and material deliveries

Client Communication

• Serve as a point of contact for homeowners, adjusters, and internal teams
• Provide regular updates on job status, timelines, and next steps
• Deliver a high level of customer service throughout the restoration process

Documentation & Job File Management

• Maintain accurate and up-to-date job files, notes, and reports
• Assist with estimates, change orders, and project documentation
• Ensure all files are audit-ready and compliant with company standards

Scheduling & Logistics

• Schedule inspections, mitigation work, reconstruction, and deliveries
• Coordinate equipment, materials, and subcontractor availability

Administrative & Financial Support

• Assist with invoicing, billing, and collections
• Track project costs and support budget oversight
• Help prepare reports and close-out documentation

Qualifications

Required

• 2+ years of experience in an administrative, coordination, or construction-related role
• Strong organizational and time management skills
• Excellent communication and customer service abilities
• Ability to manage multiple projects simultaneously

Preferred

• Experience in restoration, construction, or insurance claims
• Familiarity with Xactimate, CRM, or job management software (e.g., JobNimbus, Dash)
• Understanding of mitigation and reconstruction processes

What We Offer

• Competitive compensation
• Opportunity for growth into Project Management or Operations roles
• Supportive, team-oriented environment
• Exposure to large-loss and complex restoration projects

Work Environment

• Combination of office and field coordination
• Fast-paced, deadline-driven environment
• Occasional site visits and interaction with active job sites

Why Join Us?

You’ll be part of a team that helps people and businesses recover after unexpected property damage. This role offers meaningful work, career growth, and the chance to develop valuable skills in a high-demand industry.

Apply today or contact me at amy.bogda@gogpac.com to join a growing restoration team and build a long-term career in project coordination.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.