Job Description

Job Opportunity: Administrative Assistant (AP/AR Background)

Reports to Executive Director

General Summary: We are seeking a dedicated individual to join our team as an Administrative Assistant, providing crucial support services, managing membership databases, and serving as the Assistant to the Executive Director. If you have a background in Accounts Payable/Accounts Receivable and a passion for administrative excellence, we want to hear from you!

Administrative Assistant Essential Functions:

• Provide fundamental administrative support to the Executive Director, including meeting minutes, report generation, and budget fund letter distribution.
• Answer phones, offer central filing services, and handle meeting notices.
• Regularly update and manage the membership database, including dues, check-offs, and donor information.
• Assist with accounting services, processing ACH & vouchers, sales and use tax reports, and unclaimed funds reports.
• Actively participate in company Foundation events as advised by the Executive Director.
• Ensure timely responses to phone calls and emails from members and the public.
• Collaborate with fellow staff members to maintain a positive image of company.
• Undertake other duties as assigned.

Administrative Assistant Qualifications:

• Strong writing and verbal communication skills.
• Proficient in database management and basic office computer skills. Excel and Word.
• Team-oriented with a basic knowledge of and organizational development strategies.
• Proficient with AP/AR duties

Administrative Assistant Benefits: 

• Competitive pay and growth potential
• Health and dental full coverage
• PTO
• Pension Plan
• (Benefits worth $1-2k alone)

Please contact Emily Robbins directly at emily.robbins@gogpac.com or 406.296.1157 for more information on this or any other positions you may be interested in.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.